Financial statements are generated from the client’s accounting system. The accounting system is assessed and developed to provide timely and meaningful financial statements. The income statement compared to budget and/or prior period, balance sheet, and statement of cash flows are provided monthly. Budget variances are examined for supporting causes and corrective measures implemented real-time. The statement of cash flow is presented to understand sources and uses of cash. Management gains a keen understanding of the Organization’s financial status, and alternatives to maximize financial results.
Program and Departmental Monitoring
Departments, product lines, or programs are established as separate business segments, and monitored for desired results. Budgets and financial results are maintained on each business segment, and improvements implemented for greater efficiencies. ASM’s work allows managers/owners to concentrate on key business segments by maintaining prudent financial systems for enhanced tracking and reporting.
Client’s staff is trained in various accounting tasks, including efficient use of accounting software, to develop capacity within the organization. Management gains access to real-time key data by enhancing staff skillset. By maximizing in-house capacity, the client is able to retain ASM for higher level technical services that the client cannot maintain on staff.
Budgets provide a road map for operating and growth, and are paramount to business success. The process of establishing short- and long-term budgets yield different results, and provide future indicators such as tight cash flow, shrinking margins, or gaps in staffing capacity that can be overcome with planning. Budgets are a pivotal tool for increased efficiencies and profitability.
Product-Line Financial Analysis
Margins for each product line is analyzed and forecasted. This involves costing the raw components (labor, materials & overhead) for each product, which may include components in minuscule detail. Reliable costing models inform business managers’ decisions to maximize product margins.
Services are provided at the client’s office or via video conferencing while working with staff to attain efficiencies including developing staff capacity. Observation of real-time operations and staff interaction is integral to designing systems and achieving desired outcomes. Accounting and financial reporting systems are designed to be owned and maintained on the client’s systems. Business owners, managers and staff quickly appreciate the presence of a professional and trusted mentor with an approachable style.
Clients benefit from Rachel’s experience of over 30 years as a CPA serving various industries. CFO by-the-hour services is especially useful for organizations with staff accountant(s) but with limited higher-level expertise on staff. Management works closely with ASM to identify areas of concern, targeted growth, or development. Services include cash flow projections, budget implementation, forecasting business expansions, maximizing gross profit and net profit, planning for increased revenue, reducing expenses, automating financial systems, and ongoing financial monitoring.
Trusted Advisor and Sounding Board
Clients view Rachel Grivois as a natural part of the management team. Small businesses appreciate “the outside professional working inside the Organization”.
Rachel Grivois brings a professional and well-rounded business acumen with perspective gained from varied business experiences. Third-party professionals such as bankers, attorneys, and auditors consider Rachel an integral part of the client’s management team. Non-profit clients recognize Rachel Grivois as a natural liaison for the finance committee, and Board of Directors.
Areas of Practice
- Non-profit Organizations
- Service Providers
Types of Clients
- Book Publisher
- Community Development Financial Institutions (CDFI)
- Construction – heavy earthwork; disaster building restoration
- Economic Development Corporations – regional area focus; Native American focus
- Healthcare Association
- Rental Properties
- Retailers – army surplus; home goods; pet supplies
- Service Providers – insurance brokerage; law firm; real estate services; behavioral & mental health services
- Software Development
- Wholesale Distributor – outdoor living products; mechanical supplies
- Wholesale Manufacturer – counter tops; journals/planners; ceramic filtration – new technology
Types of Entities
- Limited Liability Company
- Sole Proprietor
- Tax-Exempt Organization
of Maine, LLC
PO Box 935
Brewer, ME 04412
of Maine, LLC
PO Box 935
Brewer, ME 04412